Job Title: Administrative Clerk/Receptionist
Supervisor’s Title: SF Administrative Coordinator
Status: Non-Exempt
Location: San Francisco – this position depends upon the ability of the employee to work closely with attorneys, scientists, and staff members during regularly scheduled hours.

General Summary: Under direction, performs clerical and administrative tasks specific to position. Must be able to work cohesively within a team environment. This position requires the ability to work overtime, which often cannot be predicted in advance.

Responsibilities and Duties:
1. Reception
1.1. Answer incoming calls and route appropriately. Take messages and distribute in a timely manner.
1.2. Greet visitors, job applicants and vendors.
1.3. Ensure neatness of lobby and conference room areas.
1.4. Coordinate daily interoffice pouch.
1.5. Receive deliveries and route packages according to procedure.
1.6. Schedule couriers and other deliveries as requested.
1.7. Notify supervisor, building security, and/or police of emergency or security problems as required.

2. Administrative Duties:
2.1. Inventory and order office and kitchen supplies to maintain adequate stock.
2.2. Serve as SF office contact for various vendors placing service calls for building and equipment as required.
2.3. Process incoming and outgoing mail. Maintain cost entries according to established procedures.
2.4. Perform other administrative duties as requested.
2.5. Process incoming/outgoing pouch daily.

3. Assist Attorneys, IP Assistants and other office personnel with clerical duties as requested.
3.1. Type labels, memoranda, form letters, etc.
3.2. Ensure billable hours are input correctly into billing system. Assist with corrections to WIPS.
3.3. Update information database.
3.4. Search for and download documents as requested.
3.5. Proofread documents as requested.
3.6. Prepare and update status reports, binders and charts.
3.7. Lend support to the overall function of the office.

4. Work closely with SF Library Coordinator to provide library maintenance support.
4.1. Maintain inventory of incoming library materials.
4.2. Update collection according to standard procedure.
4.3. Distribute library copies and updates to attorneys.
4.4. Other library tasks as assigned by Coordinator.

Required Knowledge, Skills & Abilities:
1. Knowledge of Outlook and MS Word required. Excel experience desired.
2. Must meet minimum testing requirements.
3. Following initial training, ability to operate office machines including computer, typewriter, photocopiers and fax machines.
4. Ability to pay attention to detail, follow procedures and work effectively with others.
5. Ability to communicate effectively in both oral and written form.
6. Must be able to lift and carry up to 35 pounds.

Education and Experience:
No legal experience required, however this is an intermediate level position requiring previous administrative/clerical experience.

Please send resumes to careers2008@gtelnetworks.com

More specifically, in San Francisco we are searching for:
Corporate Legal Secretary (M&A)
Calendar Court Services Coordinator
Accounting Manager

Kirkland & Ellis LLP, founded almost 100 years ago, is a preeminent, full-service law firm with over 1,200 attorneys worldwide. Our San Francisco office, which opened in 2003, and our Palo Alto office, which opened in 2008, continues to experience rapid growth. Located in the heart of the financial district and Silicon Valley, we have created a professional office environment, where professionals thrive. We are seeking career oriented individuals to join our support team.

Kirkland & Ellis LLP offers a competitive base salary, bonus potential and benefits for its full-time employees. If you are a dedicated, hardworking, results-oriented individual, we invite you to submit your resume and cover letter (including salary expectations) to https://www.kirkland.comat our Staff Careers Page. Locals only. Principals only. Skills assessment test will be administered. Background checks will be conducted. Local Candidates only. EOE.

Please feel free to let me know if there are any questions.

Best Regards,

Gregory A. Low
Human Resources Assistant
Kirkland & Ellis LLP
555 California Street | San Francisco, CA 94104
950 Page Mill Road | Palo Alto, CA 94304
glow@kirkland.com